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Employee Travel and Travel Expense Management

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Required Apps • Employees (hr)
• Expenses (hr_expense)
• Invoicing (account)
• Project (project)
• Discuss (mail)
Technical Name employee_travel_managment
License OPL-1
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Technical Name employee_travel_managment
License OPL-1

Introduction

This module streamlines employee travel management by automating the entire workflow—from travel request submission to advance expense handling and final reimbursement. Seamlessly integrated with core functions like expense processing, invoicing, projects, human resources, and internal communication, it ensures clarity and efficiency. By consolidating travel and finance workflows in one intuitive tool, it accelerates approvals, enhances visibility, and supports smooth coordination across departments.

Key Features

  • Submit travel requests and approve them using a clear, guided workflow

  • Manage advance travel expenses directly within the travel request process

  • Create standard expense entries from travel requests with a single click

  • View expense sheets from the travel request form using smart buttons

  • Generate professional PDF travel request reports for printing and documentation

  • Integrated with core modules: Employees (HR), Expenses, Invoicing, Project, and Discuss for full operational alignment

Benefits

  • Accelerates travel approval and advance expense workflows for HR staff

  • Reduces manual entry by linking travel requests directly to expense records

  • Enhances financial oversight through integrated reporting and approval tracking

  • Improves communication and record transparency via PDF documentation and smart buttons

  • Consolidates travel and expense processes into a unified, streamlined interface

Compatibility & Technical Details

This module is identified by the technical name employee_travel_managment and is licensed under the proprietary Odoo license (OPL-1). It requires the following core Odoo applications for full functionality: Employees (hr), Expenses (hr_expense), Invoicing (account), Project (project), and Discuss (mail) . To install, place the module in your custom addons directory, update your configuration's addons path, restart the system, and install via the user interface.

Employee Travel Management and Expense Management

Travel Management Odoo App

Employee Travel Management with Employee Expense

Travel Management App for Employee Travels

This app allows you to manage the travel of your employees and expense advance and submit expense claims as shown below screenshots.


Main Features:

  • Allow your employee to request travel and advance payment for expenses.
  • Employees can confirm the travel request.
  • HR Officer will add other information on the travel request form and then approve the travel request.
  • After returning, the HR Officer can add expenses to the travel request form.
  • HR Officer / Expense Officer can create Expenses (Odoo Standard) from the create expenses button.
  • Expense sheet (Odoo Standard) employees can view from the smart button on the employee travel request form.
  • Allow users to print a Travel Request pdf report as shown in the sample below.
  • For more details please watch the video and check the below screenshots.

Created Menus :

  • Travel
      Travel Request
      • Employee Travel Request
      • Travel Requests To Approve

Defined Reports

  • Travel Request

Workflow of Module: Draft ->Confirmed -> Approved or Rejected -> Returned -> Expenses Submitted



List of Sample Users we have used in demonstrate on below screens:
  • Employee :- Andrew A Smith
    Officer :- Herry B Trump

Edition Compatibility:


Enterprise Odoo.sh Community

Login with Employee (Andrew A Smith) Create a Travel Request and Submit it for Approval

Employee (Andrew A Smith) Request for Advance payment by Filling Advance Payment Tab (This does not create any payment entry/accounting entry).

Employee (Andrew A Smith) Confirms Travel Request for Approval Purpose from Officer

Login With HR Officer (Herry B Trump) Showing List of All Confirmed Travel Requests

Login with Officer (Herry B Trump) with Other Information Tab

Officer (Herry B Trump) Approves Travel Request for Employee

Officer (Herry B Trump) adds Expenses once Employee Return Back after Travelling

Officer (Herry B Trump) can now Create an Expense Sheet from click on Crete Expenses Button on Travel Request Form

Open Expense Sheet from given Expenses Smart Button on Travel Request Form

Created Expense Form [Odoo Standard] from Travel Request

Print Travel Request PDF Menu

Print PDF Report Travel Request [Sample]

Contact / Support
Introducing Probuse Consulting Services Pvt. Ltd.

If you need any help or want more additional features, you may contact us through:
Email: [email protected]
Website: www.probuse.com
Skype: mustufa_probuse

Probuse Consulting Service Pvt Ltd is an Software and Web development specialist which offers complete business application together. We are well experienced to provide a face for your business on the software and Internet level.

Probuse Consulting Service Pvt Ltd is a specialist in Odoo/OpenERP services and could give your business open source hand to drive.

Our Services

  • Odoo Implementation

  • Odoo Support

  • Odoo Customization

  • Odoo Migration

  • Odoo Training 

Odoo Proprietary License v1.0
This software and associated files (the "Software") may only be used (executed,
modified, executed after modifications) if you have purchased a valid license
from the authors, typically via Odoo Apps, or if you have received a written
agreement from the authors of the Software (see the COPYRIGHT file).

You may develop Odoo modules that use the Software as a library (typically
by depending on it, importing it and using its resources), but without copying
any source code or material from the Software. You may distribute those
modules under the license of your choice, provided that this license is
compatible with the terms of the Odoo Proprietary License (For example:
LGPL, MIT, or proprietary licenses similar to this one).

It is forbidden to publish, distribute, sublicense, or sell copies of the Software
or modified copies of the Software.

The above copyright notice and this permission notice must be included in all
copies or substantial portions of the Software.

THE SOFTWARE IS PROVIDED "AS IS", WITHOUT WARRANTY OF ANY KIND, EXPRESS OR
IMPLIED, INCLUDING BUT NOT LIMITED TO THE WARRANTIES OF MERCHANTABILITY,
FITNESS FOR A PARTICULAR PURPOSE AND NONINFRINGEMENT.
IN NO EVENT SHALL THE AUTHORS OR COPYRIGHT HOLDERS BE LIABLE FOR ANY CLAIM,
DAMAGES OR OTHER LIABILITY, WHETHER IN AN ACTION OF CONTRACT, TORT OR OTHERWISE,
ARISING FROM, OUT OF OR IN CONNECTION WITH THE SOFTWARE OR THE USE OR OTHER
DEALINGS IN THE SOFTWARE.