User Wise Outgoing Mail Server

Introduction

Outgoing Mail Server by User in Odoo empowers administrators and users with the flexibility to route emails through individual SMTP servers, tailored to each user account. This module addresses challenges where multiple users require distinct email origins, allowing personalized “From” addresses and SMTP configurations. Perfect for organizations with diverse brand identities, regional teams, or role-based email requirements, it streamlines email workflows and enhances sender control across Odoo.

Key Features

• Assign outgoing SMTP server settings on a per-user basis, linked to each user account

• Seamlessly switch to user-specific email routing when sending from that user’s permissions

• Enable personalized sender addresses and SMTP credentials for accurate identity representation

• Ideal for multi-user, multi-domain, or multi-brand environments where email origin matters

• Resolves Odoo’s default limitation where only the highest-priority SMTP server is used globally

Benefits

• Empowers users to send emails from their own validated address for clarity and authenticity

• Enhances deliverability by matching sender domains with appropriate SMTP infrastructure

• Simplifies compliance with domain-specific email policies and sender reputation requirements

• Avoids confusion or misrouting when multiple users manage communications from different roles

• Offers enhanced email management flexibility compared to Odoo's default global server usage

Compatibility & Technical Details

• Required Module: Core mail and user functionality already present in Odoo; ensure ability to extend ir.mail_server and res.users models

• Technical Name: outgoing_mail_server_user_app

• License: OPL-1 (Odoo Proprietary License v1.0) (consistent with Odoo module ecosystem)

Installation Steps (general outline):

1. Add outgoing_mail_server_user_app to your Odoo Add-Ons directory.

2. Activate Developer Mode, update the apps list, and install the module.

3. In the Outgoing Mail Servers settings, link individual SMTP configurations to specific users.

4. When a user sends an email, Odoo will detect the sender’s SMTP record and route the email via the assigned mail server—allowing per-user email delivery control.